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  SUBPEONA PROCEDURES FOR THE WILLIAMSPORT BUREAU OF POLICE

A subpoena, complete with caption and docket number, should be addressed to the officer and served at City Hall at the police department. This subpoena MUST be accompanied by a witness fee and mileage check or the witness WILL NOT APPEAR. 

WITNESS FEES:
Pennsylvania State Courts (Fees are set by 42 Pa. C.S. Section 5903)
     <>  $5.00 a day
     <>  $.07 a mile-round trip
Federal Court (Fees set by 28 U.S.C.A. Section 1821)
     <>  $40.00 a day
     <>  $.32 a mile-round trip
Only certified checks or money orders will be accepted and will be made payable to the City of Williamsport.
TO SUBPEONA RECORDS ONLY:
General: Faxed subpoenas will not be accepted;  Subpoenas should be specific as possible regarding an incident or individual; Subpoenas should contain as much demographic information as possible to speed processing; Overbroad, burdensome, vague or “All Encompassing” subpoenas WILL NOT be honored;  A proper subpoena for records does not require a witness fee however if the documents requested are over 3 pages in length, you will be billed at the rate of $.25 cents per page over the original $25.00 fee.
 
PENNSYLVANIA STATE OR MUNICIPAL/ADMINISTRATIVE COURT
A subpoena duces tecum, complete with caption and docket number, must be properly executed in the name of the Chief of Police of the Williamsport Bureau of Police, and mailed or hand delivered to 245 West 4th St Williamsport, Pa. 17701
 
FEDERAL COURT
Subpoenas issued in Federal Court must be hand delivered pursuant to Fed.R.Civ.P 45. Federal subpoenas must contain the complete caption and docket number, and must be properly executed in the name of the Chief of Police. The subpoena must be hand delivered to the Chief of the Williamsport Bureau of Police at 245 West 4th St, Williamsport, PA 17701
 
OUT OF STATE
A civil subpoena from another state is not effective in Pennsylvania unless accompanied by a Pennsylvania court order domesticating the subpoena under the Pennsylvania Uniform Interstate Procedure Act (refer to 42 Pa. C.S. Section 5326). Subpoenas not received under these circumstances will be returned and not honored.
 
TO SUBPEONA BOTH INDIVIDUAL AND RECORDS:
If the civil subpoena is not only for testimony, but also requires the witness to bring documents or tangible evidence, the subpoena will be returned so that two separate subpoenas may be re-issued in its place. The first subpoena must be issued to the person for testimony. A second subpoena for records or tangible evidence must be issued and served to the Chief of Police (please see how to subpoena records on page 1)
NOTE: All subpoenas must be in compliance with the respective Rules of Civil Procedure or Rules of Criminal Procedure.
SUBPEONAS FOR EXPERT TESTIMONY:
A civil subpoena requiring expert testimony must include an expert witness fee of $300 per day. An “expert witness” is an individual who possesses scientific, technical, or other specialized knowledge by virtue of their skill, experience, training and education. It is the policy of the department that personnel may only provide expert testimony to civil litigants in cases in which they are already involved in the course of employment.
 
CONTINUANCE:
Subpoenas remain in full force and effect until compliance is completed. However, the Williamsport Bureau of Police requires written notification to the individual the subpoena is addressed to in the event of a continuance, both for the fact a continuance has occurred and for the new appearance date.
 
All Fees shall be paid only by certified check or money order made payable to the City of Williamsport
ALL FEE’S PAID ARE NON-REFUNDABLE
 
QUESTIONS OR CONTACT INFORMATION:
Williamsport Bureau of Police
Central Records
245 West 4th St.
Williamsport, PA 17701
570-327-7555
570-327-7558

 Records & Reports

The Williamsport Police Central Records Bureau is responsible for maintaining all offical reports made to the Williamsport Bureau of Police.  These dedicated employees are charged with the storage and safekeeping of police records, completion of criminal background checks, and processing all verification requests of police incidents.

records

Beth, Brenda and Janet       570-327-7555

How to Obtain a Copy of a Police Report


filing cabinetIf you or your property has been involved in a crime, you may obtain verification of the incident and the incident number in which the police report has been taken for your insurance company or for civil court proceedings. To receive a letter for this verification go to the Williamsport Police Department Central Records Office, located at 245 W. Fourth Street on the corner of Fourth and Hepburn Streets in downtown Williamsport.

As a policy of the Williamsport Bureau of Police we do not furnish copies of offical police reports, other than Vehicle Accidents.  We will however in the event of loss due to theft, burglary, etc. verify that on a specific date an incident was reported to our department.  The verification will include date reported, location, time reported, victim, incident number, and officer taking the report. 

The Records Bureau will release copies of accident reports to only parties involved in the accident or the respective insurance companies.  The cost for each Police Verification or Accident Report will be $15.00.

You can ONLY obtain a police report regarding YOU or YOUR PROPERTY.

You can now request an Incident Report through our 
On-Line Incident Report Request Form.

Property Recovery
bicycleThe Williamsport Police Department Records Bureau is only responsible for the storage and safekeeping of property. If your property was stolen and then recovered by the Williamsport Police Department, the Records Bureau does not have the authority to release it back to you without approval from the District Attorney and/or the Detective Bureau. The District Attorney or the Detective Bureau may need your property for evidence in a case. The defendant in the case also has legal access to your property if it is evidence that is going to be used against him in court.

Once the District Attorney and/or the Detective Bureau have cleared your property for release, you should call the Williamsport Police Department Evidence/Property Officer at (570)327-7559 to make arrangements to recover property. You will need to bring identification and in some cases proof of ownership. If the claimant is a juvenile, the claimant will also need to be escorted by a parent or guardian. If the property being recovered is a weapon, the Chief of Police must also review the case before the property can be released.

Criminal Background Checks
handcuffsBackground Checks can be performed on an individual with their consent to confirm that there are no criminal records on file with the Williamsport Police Department. This is an excellent tool for landlords, employers, organizations, etc.

To request a background check, download the Police Background Check Form. Have the person consenting to a background check complete the top portion. Complete the middle section and return to the Williamsport Police Department Records Bureau at City Hall or fax to (570) 327-7563. 

When the background check is complete, you will be notified and you will have to pick up the results at the Williamsport Police Department. You must bring current identification with you and the fee for the background check. The fee for a Background Check Report is $15.00.